The 5 Best AI Tools to Maximize Your Online Meetings

Zoom's AI Companion is a major part of the Workplace platform and encompasses a comprehensive set of genuinely useful features. For example, it can construct ongoing summaries of meetings, answer questions about what's going on like a chatbot, and even alert you if someone says your name. And once the meeting ends and the recording is uploaded to your cloud storage, the AI Companion can generate a transcript of the conversation. Another post-meeting feature called My Meeting Coach critiques how you presented yourself and provides helpful data like your longest spiel, level of patience, talk-listen ratio, talk speed, and use of filler words. Finally, this tool can also create action items for you to complete.

All of the AI Companion features are optional, but you need either a Pro ($15.99 per user per month) or Business ($21.99 per user per month) tier to use them.

Canva's goal has always been to streamline and simplify the graphic design process so that you can make beautiful templates for presentations, storefronts, and more. Its Magic Studio suite represents its leap into the AI space. You can use Magic Write to generate text in a tone that adheres to your company's brand. Magic Media can transform short prompts into graphics, images, or videos. Photo editing tools like Magic Edit, Magic Expand, and Magic Grab can help you manipulate a rough image into something perfect for a promotional slide. All of these tools empower you to create visual assets that keep your audience's attention during meetings. If you're a creative professional, be assured that the software doesn't train its models off of your work without permission (AI training is off by default).

Canva has tiers for individuals, teams, and enterprise-level companies. Its free tier for individuals includes a few AI-based writing and design tools, as well as the option to try some more advanced ones. But for the full AI design experience, you need to upgrade to Canva Pro, which costs $15 per user per month.

Miro specializes in data diagramming, flowchart creation, and whiteboard collaboration. Whiteboards are integral for conveying and developing ideas with your team during meetings, and Miro makes this exceptionally easy. The Miro AI assistant expands on the concept with a variety of features that help you and your team get the most out of your visualizations. For example, it can summarize what's on your board and come up with action items. Miro Assist can then turn that information into images, sticky notes, or even entire presentations. You can also ask it to rewrite any text for clarity or change the tone of your copy. Automatic diagramming, real-time advice, and idea organization capabilities round out the experience.

Miro AI uses a credit system, meaning each action you run has a cost. Miro's free tier gives you three editable boards and 10 credits per month per team. As you move up the pricing ladder, you unlock board version history, custom templates, unlimited boards, and more AI credits. Miro integrates directly with Google Meet, Webex by Cisco, and Zoom Workplace.

Prezi helps you create visually intriguing meeting presentations with a non-linear approach. In essence, you work on a canvas of ideas that flow between topics and subtopics. But you don't even need to start from scratch: Prezi AI can generate entire presentations from a prompt (you can even test it without a login). You can customize the look of its creation and edit the text in individual slides. It takes handles the design and outline aspects of presentations for you.

To take advantage of Prezi AI, you need to subscribe to at least its Plus tier, which goes for $19 per month (billed annually). For businesses, Prezi has a Teams plan that costs $39 per user per month (billed annually). Through the Prezi desktop app, you can easily set up connections with Google Meet, Webex by Cisco, and Zoom Workplace for live streaming and video conferencing.

Otter excels as a slick, automatic transcription service for live audio, and its OtterPilot assistant is invaluable for meetings. It appears like any other user on video calls, and you can even have it attend several meetings in your place simultaneously, depending on your plan. OtterPilot actively listens to conversations, taking notes and transcribing in real time with minimal errors. Like a chatbot, it can also answer questions about what's going on should you or anyone else lose track or join late. It can generate live captions, too. When a meeting ends, OtterPilot sends you a complete summary, alongside a recording and transcript; it can even generate action items.

Otter's free tier offers decent transcription limits and supports most of the AI features above. For additional transcription minutes, the option to deploy OtterPilot to two meetings at the same time, and more advanced features, you need to subscribe to the Pro tier ($16.99 per user per month). Upgrading further gets you even more transcription minutes and increases the meeting limit for OtterPilot. You can integrate Otter directly with Google Meet and Zoom Workplace.